VENUE INSIGHTS

5 Essential Tips for Booking Your Corporate Event Venue.

Need help finding the right venue?
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A VENUE INSIGHT SERIES

Here are our tips for event venue booking from the experts at Site Select.

You have 5 weeks to find 5 perfect venues for your roadshow. Where do you start? You can call your cousin in Brooklyn, but do they really know the perfect undiscovered place for an event, or are they just reliable for the best brunch spot? Let us help! 
At Site Select, we specialize in making this process seamless and enjoyable.

Whether you're hosting a conference, roadshow, or any corporate gathering, selecting the right venue is crucial.

Here are five essential tips to consider when booking your corporate event venue.

01. VISIT THE VENUE IN PERSON

At Site Select, we physically visit each location multiple times before making a decision.
From the ambiance to the layout, our team ensures that every detail aligns perfectly with your event's vision.
Site Select venue scout montage

02. EXPLORE THE NEIGHBORHOOD

The location of your venue plays a significant role in the overall success of your event. Our Site Select professionals spend time in the neighborhood to gauge its vibe and ensure it aligns with your event’s goals.
This includes evaluating public transportation links, parking options, and the overall curb appeal to guarantee a hassle-free and impressive arrival experience for your attendees.

We walk the streets both during the day and at night to assess safety and ensure a pleasant experience.

It's crucial to go beyond the venue itself and immerse yourself in the local community to fully understand what your attendees will experience

03. WALK THROUGH THE ATTENDEE JOURNEY

A seamless flow from entrance to main event space is vital. We walk through the entire venue, considering every step of the attendee journey.
This includes evaluating lighting, views, and the overall atmosphere.

Our goal is to create an environment that enhances the attendee experience and keeps them engaged throughout the event.
Site Select Scout Montage

04. Nurture Vendor Relationships

Building strong relationships with venue representatives is part of Site Select’s DNA.
These relationships allow us to negotiate the best deals and fight for the best rates on behalf of our clients.

Our commitment to nurturing these connections is one of the reasons we have a 95% retention rate.

When you work with us, you benefit from our established networks and the trust we've built over the years.

05. ENSURE CONSISTENCY ACROSS MULTIPLE LOCATIONS

For events spanning multiple locations, consistency in atmosphere and brand expression is paramount. 
We often produce roadshows and prioritize maintaining a uniform experience across different cities.

This consistency not only reinforces your brand but also ensures that your attendees have a cohesive experience, no matter where they are.
“At Site Select, we go above and beyond to source the perfect venue for your corporate events. If you want to learn more about our event production or venue sourcing services, contact us here for your free 15 min consultation.”

Alison Jayne, VP, Site Select
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Contact us for a free consultation.

Featured city

HYPER-CREATIVE
Amsterdam

Ultra unique, with an air of eco-consciousness. Amsterdam is widely know for venues and event planners commitment to creating eco-conscious corporate events, aligning with the growing trend of environmentally responsible gatherings.

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MUSIC. ART. CULTURE.
Nashville

A guided exploration of purpose, vision, budget, audience, accommodations, production, entertainment, special spaces, off-site activities, transportation, seasonality, and city vibe. Find out why we think Nashville is the ideal location for your next event.

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SCENIC MEETS CITY.
Miami

Skyscrapers. Sunsets. Clubs and the scene. Miami welcomes visitors with a Latin American vibe, top quality hotels and venues, and sunny warm weather. Miami is a hot destination for your corporate event. Find out why we think Miami is the ideal location for your next event.

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MINDING THE GAP.
London

Western Europe’s iconic home of British sophistication and style, London is no stranger to corporate events. If you’re serious about giving attendees the royal treatment, let us tell you about London.

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AWESOMENESS SHINES.
San Diego

Southern California beaches meet some of the best corporate event locations anywhere. San Diego’s beautiful hotels are walking distance to its historic gas lamp district, dining experiences and entertainment that will dazzle your attendees.

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A NEW YORKER'S GUIDE.
New York

The Big Apple means business. It’s the perfect backdrop to your corporate event with top hotels, world-class venues, a variety of adventures, and opportunities to impress.

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BEHIND THE SCENES.
Orlando

This popular corporate event destination offers more than theme parks. Orlando is a vibrant and diverse city with a rich history and culture. With art museums, theaters, music venues and world class cuisine this is a fun, sunny city. If you want go behind the theme park scenes, let us tell you about Orlando.

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WAY UP TO THE STARS.
San Francisco

The global hub of tech innovation, San Francisco is also known for its arts, entertainment and creative verve. From Wine Country to Silicon Valley, San Francisco puts your corporate event in the center of it all.

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A SPIRITED CULTURE FUSION.
New Orleans

Live jazz. Firey food. The US’ biggest parade. New Orleans breathes life into conference and event venues, hotels, dining, and entertainment. Find out why we think New Orleans  is the ideal location for your next event.

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OLD WORLD MEETS STATE-OF-THE-ART.
Québec City

Easily accessible from the U.S., Western Europe, and South America by air, this unique city combines old world charm, spectacular landscapes, and-state-of-the art facilities in a single, spectacular location. Known for its picturesque location along the St. Lawrence river, this walking city also offers great international cuisine, culture, and entertainment.

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HISTORICAL. INTELLECTUAL. WALKABLE. BEAUTIFUL.
Boston

Boston, one of America’s oldest cities, offers history, renowned universities, the arts, sweeping ocean views, professional sports teams and cultural districts such as the Italian North End or Chinatown. Boston offers a world of possibilities for corporate events.

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A TALE OF TWO CITIES.
Cancun

Known for its white sand beaches, azure waters, modern hotels, and endless days of sunshine. Cancun is home to the world’s second-largest barrier reef, and was once revered by the Mayans as the holy sanctuary for the Goddess Ixchel. Its culture, music, authentic cuisine, and a long multi-cultural heritage are a perfect backdrop to any event.

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